5.4.5. Sending attachments as link

This function allows to send large attachments by E-Mail. This is how it works:

The attachments are uploaded to a new folder below Drive Mail in the Drive app. The name of this folder corresponds to the E-Mail subject. The folder is shared with a public link.
The E-Mail recipients receive a link for downloading the attachments.

How to send attachments as link in the E-Mail editing window:

Select the files to be sent as attachment.
- To send a local file as link, click on Attachments. Click on Add local file. Select one or several files.
  
  You can also add an attachment by dragging one or several files from a file browser or from the desktop to the E-Mail window and dropping them below the Attachments button.
- In order to use the current version of a file from the Drive app as an attachment, click on Attachments. Click on Add from Drive.
  
  Open a folder in the Add attachments window. Select one or several files. Click on Add.
You can use the following functions:
- In order to remove an attachment, click the Delete attachment icon.
- To hide or show the attachments, click the Expand icon
Click on Use Drive Mail . The Options button will be displayed.

Click on Options. The Drive Mail options window opens.
- To set the expiration date for the public link, click on an entry below Expiration.
  
  If you select an expiration date, you can let the attachment be deleted after the expiration date. To do so, enable delete if expired.
  
  Note: Depending on the configuration, those functions are optional or mandatory.
- To protect the public link with the attachments with a password, enable Use password. Enter a password. To view the password while entering it, click the icon on the right side in the input field.
- To receive notifications about certain actions, enable one or several entries below Email notifications.
  
  Note: Depending on the configuration, this function might not be available.

Notes:

Depending on the configuration, there might be a maximum file size for attachments that can be sent as link.
In the Sent objects folder, the E-Mail is marked with the icon . When viewing the E-Mail, the following information is displayed at the top of the E-Mail text:
- A link to the folder containing the attachment.
- Information about the expiration date and a possibly used password.
- A list of the attachments' file names.

Also see:

Parent topic: Sending E-Mails